Sales

Yes! You can customize all output such as bid sheets, gift certificates, name tags, or catalog (program brochure) in Auction! desktop edition. You can also customize reports to include other fields or remove fields, saving your customization for easy re-use. You can use your own logos and images and choose any font on your computer.

Even when you work in Auction! Cloud, you can also add your own fonts, logos and images.

Auction!® Desktop edition features include the following and much more:

Navigations and Selections. Auction! Navigations on the ribbon show the choices made as you proceed. Back up to other choices by clicking further to the left. Selected options are shown by clicking the toolbar icon. Unavailable toolbar and menu options are dimmed. Recently used project files can be selected from the menu.

Name Types include Invitee, Donors, Bidders and Volunteers

Bid Numbers. Automatically assign bid numbers to guests or all invitees. Assign bid numbers to households or to individuals (up to two per household.)

Group Requests. Indicate guest seating preference, such as "Soccer Family" or "Debutante: Katie R".

Table Assignments. Bidders can be easily assigned to specific tables to accommodate group requests. Auction! tracks total guest count and guests per table. Invoices indicate table and bid numbers. Couples can sit at different tables if needed.

Table Layouts. Create a spatial layout of your event venue, place tables in the room, matching table size & shape, then moving attendees to tables.

Reservations. Track the type of ticket purchased by each guest or corporate sponsor. Enter the type of meal chosen by each guest or track the type of dish they’ll be bringing to your potluck or covered dish dinner. Include retail items with entry, such as bottle of wine.

Place Cards. Print place cards for individual guests as needed.

Bidder Invoices. Automatically generate invoices for winning bidders at the close of your event. Printed bidder invoices give your auction a professional look and help ensure that all purchases are finalized before bidders depart.

Donor Receipts. Print an itemized list of each donor’s gifts as part of a thank you letter or separate enclosure.

Pending Items. Items can be saved without item type or number. Assign numbers when use is determined, for catalog, bid sheets, etc.

Two Item Category options. Create your own categories, in two separate "dimensions" for auction items. So, you can include "Dining Out" in Category I, and "Southwest" in Category II.

Cash and In-Kind Donations. Track cash donations, underwriting, services, and in-kind donations with ease. Record monetary gifts and track actual payment of monetary gifts. Associate expense with cash or in-kind sponsorship.

Taxable Items. Flag taxable items with default settings. Up to three taxation rates may be entered.

Baskets. Easily group related items into baskets that enhance their appeal and simplify pricing and tracking. The basket component item screen shows you basket placement for each component item.

Basket Sales. Sell baskets to individuals or share among a group of bidders. Duplicate basket and contents as needed.

Bid Sheets. Automatically print customized silent and live auction bid sheets that include everything from donor name and detailed item descriptions to an item’s donor value. Includes lines for entering the bid number and bid amount. Sheets can be attached to items for the live auction preview. You can print bid sheets with or without a column for the bidder’s name.

Tent Cards. Create signs or cards to showcase items on your silent auction tables or your live auction stage. Print full page 8 ½ x 11 for use as a placard or print folded tent cards.

Catalog. Create a customized event catalog that you print with your choice of layout and design. The Auction! catalog is designed to give your event a high-quality image even when inexpensively photocopied. You may choose to print all items or only Live Items. Print by item category or by item number; control page breaks after each category. Include text sections, and images for items and donors.

Form Letters. Use Auction! and a standard word processing program like Microsoft Word® to quickly create form letters, invite potential bidders, solicit donations, properly acknowledge, and thank donors.

Mailing Lists. Easily keep track of donors and bidders. Ensure that you solicit donations from previous donors, invite previous bidders to your auction. Automatically generate mailing labels for letter solicitations.

Reports. Print reports showing item and purchaser, table assignments, volunteer contacts linked to donors, and basket details. Name and item reports can be printed for a range of names or item numbers, or complete lists. Review exceptions immediately prior to your auction event to ensure last minute details have been handled or check them during and after your event to make sure everything’s complete. "Drill in" for multiple levels of associated details. Save customized report formats.

Gift Certificates. Print gift certificates for donated items directly from the item description and donor information. Customize fonts, spacing, and type sizes to coordinate with your event theme. Easily print them one at a time or all at once.

Import/Export. Most fields can be imported or exported. Auction!® allows you to import and export data easily, using on screen wizards. Optional subscriptions for ticket & payment import. Save custom import/export specifications.

Expenses. Record & track expenses. Include these expenses on financial summary for event. Associate expense with in-kind or cash gift, or mark for reimbursement of volunteer or payment to vendor.

Merge. Selective merge of Names only, Name & Items, Names & Transactions, or all records. Smart merge, matching identical initial records with alternate spellings.

Grid View Screen. Fixed and Floating columns. View all names or items on screen in a spreadsheet format so you can easily see all information related to any name or item.

Electronic Bidding. With the premium features add-on, you can easily transfer data between your online events or electronic bidding systems and your Auction!® gala event.

Data Fields. Match names with other donor-management systems using External Key. Indicate private inventory tracking ID, support informal to very formal name records.

Premium Features

These are an upgrade to your Auction!® edition and are only enabled when technical support is in force.

Mobile and Online Bidding. With the premium features add-on, you can easily transfer data between your online events or electronic bidding systems and your Auction! gala event.

Credit Card Processing. With the premium features add-on, automatically flag bidder numbers for quick checkout, send balance due to banking system and record settled payments. Invoices are automatically marked for Quick Checkout; guests can pick up an itemized list of purchases, and the items themselves, and depart at the end of the evening. Guests can bid longer, and checkout is streamlined, providing a better experience for everyone.